Office Co-ordinator job in Ipswich, Suffolk

Apply for Office Co-ordinator job in Ipswich, Suffolk, Suffolk, United Kingdom. Property Services jobs in Ipswich, Suffolk.

apply for Office Co-ordinator

Job Title: Office Co-ordinator
Job Type: Permanent
Location: Ipswich, Suffolk
Company: CV-Library
Category: Property Services

Upload your CV

Job Description:
CV-Library jobs

Fantastic opportunity has a arisen to join an Ipswich based company as an Office Administrator
Our client are a Sales and Lettings Company

The Purpose of the role

* Day to Day operation of front office; dealing with face to face, telephone and e-mail enquiries
* Management of the office diary system.
* Management of an effective applicant database, ensuring regular contact is made with all prospective tenants.
* Register applicants and ensure that all relevant information is taken and, where necessary book in viewings for the Lettings Negotiator - ensure System for Applicant Registration is followed at all times.
* Record new landlord and property details as soon as new instructions are received and send out corresponding letters.
* Handle enquiries from Landlords and pass to Branch Manager.
* Update and make changes to any marketing/property descriptions.
* Manage the board ordering process to ensure all boards are erected and collected promptly and correctly.
* Organise an effective ordering system and stock control for all office supplies.
* Update window displays with new and let agreed properties to ensure a professional image is displayed at all times.
* Record new tenancy applications in the system as each application is received, adding to the pipeline board.
* Prepare the tenancy agreements and corresponding notices as soon as each application has been accepted.
* Forward references and tenancy agreements to the landlord for approval and ensure a signed tenancy agreement is in place before move in.
* Progress let's agreed from application to move in ensuring that files are completed with regards to: referencing, letters to landlords and tenants, preparation of tenancy agreements, arranging inventories, arranging gas certificates, keys and canvass letters.
* Passing completed files to Branch Manager for invoicing and preparation of landlord statements.

You must have

Great organisational Skills
Able to work in a small fast paced team
Excellent communication skills
Good IT Skills word and excel
Have a great sense of Humour
Live within 10 miles of Ipswich

Hours Monday to Friday 9.00 am to 5.00 pm
20 days hoiday plus bank holiday
Parking on site

apply now

No comments:

Post a Comment

Job Search

Trending Jobs