Administration Assistant (FTC) job in WC1H Russell Square Greater London

Administration Assistant (FTC) | Imperial London Hotels

Administration Assistant (FTC)

Administration Assistant (FTC)

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Do you have proven experience working within a fast-paced environment? We are looking for an enthusiastic administrator to join our Meetings, Events & Restaurants department on a Fixed Term Cover for Maternity Leave.

Who are we looking for?
As our ideal Administration Assistant, you will be able to demonstrate a good knowledge of customer service and some experience within a similar role. You will also require experience / knowledge of:

  • Data Entry
  • General administration duties
  • Ability to multi-task
  • Rota management
  • Working in a fast-paced environment

What will I be responsible for?

  • Provide administration for the Department for a broad range of duties, including (but not limited to) rota management, processing payroll, imputing holiday, absences and rotas onto the system
  • Support Head of Meetings, Events & Restaurants Operations with ad hoc duties relating to operational Meetings, Events & Restaurants staff.
  • Manage, monitor and coordinate bank employees in partnership with Head of M,E&R Operations and/or other operational supervisors
  • Assist with calculating and submitting payroll for the Department (including bank employees)
  • Answer telephone, take messages and deal with queries from internal and external customers
  • Manage office procedures, including stationary and supplies
  • Manage office filing and archiving
  • Note taking at meetings (as and when required)
  • Maintain a good knowledge of the Meetings, Events & Restaurants products and services
  • Assist with weekly and monthly reports e.g. occupancy, staffing, payroll.
  • Attend internal meetings and training as required.
  • Produce M&E reports and maintain bank staff database
  • Meet & liaise with Operation Supervisors/Teams within the group Deliver collect information/ paperwork

Rewards & Benefits

  • Free lunch on duty
  • Staff discounts
  • Training and Development opportunities
  • Employee Assistance Programme


  • Location: WC1H, Russell Square, Greater London
  • Job Title: Administration Assistant (FTC)
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